Shared mailboxes

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Hi guys

Situation - Email accounts are currently configured using POP3 and files mail box folders and wab are located on a shared network drive. To configure 1 email account on 2 PC's would it be possible to change POP3 to IMAP in settings for a new setup, would this allow for both users to be able to access the one shared email account on 2 different PCs. Is this how IMAP works? or do folders have to be setup?

Ive done some googling but im not totally clear on IMAP, anyone got any experience of this......

 

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Not too sure what you're trying to do here.

You can set the same pop3 email account to be used on two pc's no problem.
Where there will be a problem (I think) is when both users are on the pc's at the same time. I could see that whoever checks the email first will get one set of mails and the second user won't see them (??). You would also need to make sure that on both account setup's that (at least in outlook) the "leave a copy on the server" box is checked.

Also, with sending mails both users would have individual sent to boxes and wouldn't be able to see each other's sent mails.

I don't know if it will work but the best thing is to simply try it out.

 

You would need to get your mail provider to change the mailbox type from pop3 to imap (if they were willing). You could then use the one account from both machines, and configure the folders however you wanted, and yes - this is how imap is designed to work.

HTH

 

Nugget and Jakamoko - Yes, its a shared "department mail box" which is used/checked by more than one person. The "Internet Mail and News" is currently being used on Windows NT, however XP doesnt have "Internet Mail and News", hence the question.

The "leave a copy on the server" box option is not available on Outlook Express 6 as far as I am aware. The mailbox would only be used by one person at a time, but the mailbox will need to be setup on different PC's and for all people accessing to be able to view ALL messages recieved, weather read by other people or not. Does that make sense....

 

Yes it is, I have just checked.

Go to Tools > Accounts > Mail tab > select the account and click the Properties button > Advanced tab and under the delivery heading there is a check box "leave a copy of message on server"

HTH

 

As Pete says, to leave a copy on the server, check the screenshot:

However, as I understand it OE also marks the messages on the server as "read" after it downloads (and leaves a copy) so the other OE would not see any new messages, even tho copies were on the server.

You really need to be looking at an imap setup here, my friend.

 

do you have webmail access to the account. if so then can you all access through that?

 

No its all stored on the local machine....

Bluerinse, I have done a quick test with leaving a copy on the server and that worked fine.... next question then.......... I know its possible to have more than 1 email account configured in Outlook Express but say a user has access to departmental mail and also requires access to their person email - the thing is that these emails/folders would all be stored in the same folder - therefore if they were imported to a new machine the departmental inbox, outbox etc emails would be mixed with the personal email address ones. Is it possible for each email address to have its own location where all emails/folders are stored... I dont think this is possible as when you do a regedit there is only one location for the store root. Anyone know any different??

If not would having Outlook 2000 and Outlook Express solve this problem, not too sure how Outlook 2000 works... does it use the store root function to locate where all emails are saved/stored? And is it possible to set the store root to be a different location to Outlook Express? Any ideas guys??

 

Firstly, am I over-simplifying here by suggesting that if you are checking say two email accounts, and you want mail to each to be kept distinct, then just create two subfolders withing the Inbox, then use OE to create a Message Rule for each account so that mail "To" address A goes to folder A and mail "To" address B goes to folder B ?

As for moving the store folder, click Tools > Options > Maintenance > Store Folder, the select "Change". You can certainly manually copy and restore individual folders from here to a new location if restoring at a later date, or on a different machine, but I'm not sure if there is an automated way to do this. You can use File > Import or Export and select a folder, but I'm not sure how much control this gives you over moving/ restoring contents.

HTH.

 

Think u misunderstood me - I know how to change the store root. I wanted to know if there can be two, 1 for each email address OR if you have both Outlook Express and Outlook 2000 installed is there 2 different store roots...

 

My apologies - I thought I might be answering in haste. I'll dig around and see what I can find for you tho

 

You could use Outlook Express for the personal stuff and Outlook for the company email account. The messages are stored in two different places and with different file types, OE has already been discussed here.

Outlook uses a file that by deafult is named outlook.pst, this is in the users profile and can get very large. If the company uses MS EXchange, well then things are different.

 

How do I find the location for where these are stored without doing a search for .pst files. Is there a setting like in Outlook Express where you can set/modify the store root? Done a quick regedit and could see anything similar for Outlook 2000. Thanks for your help

 

Cant see an option for Mail in control panel, is there a way of accessing in from command prompt?

 

What version of outlook is it?

 

Outlook 2000

 

I tried it through control panel at home and worked straight away, but at work there is no mail icon in control panel, is there a way to do this without going to the control panel? I tried what it said in the article and didnt seem to work i could only find the newprofile.exe and it didnt work.... any help would be appreciated

 

The mail icon appears in Control Panel only when a MAPI client program has been installed, like Outlook. Not sure why yours doesn't show at work but it could be a group policy setting, hiding the applet.