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Word 2000 help.

Discussion in 'Microsoft Office Specialist (MOS)' started by Theprof, Feb 8, 2007.

  1. Theprof

    Theprof Petabyte Poster Forum Leader

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    Hey guys.

    I had an issue where one ser created tables in a word document. The tables are spanned over 2-3 pages, however when other users open that word document that the user created it show that the tables in that word document are overlapping. I did the auto format and it fixed the problem. Then one user goes back into that menu and does the auto format again for no reason and the tables go back to being the way they were before which is overlapping each other. Now I cant seem to find the solution to this because the auto format button doesn’t not do anything. I looked up online in the ms site and they suggested deleting the registry key which I did, but no luck.

    If you guys know what it please let me know.

    Thanks.
     
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  2. simongrahamuk
    Honorary Member

    simongrahamuk Hmmmmmmm?

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    Can you not just put a few Enters after each table? :unsure
     
  3. r.h.lee

    r.h.lee Gigabyte Poster

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    theprof,

    Questions:
    1. Are the tables the basic Word table or an embedded Excel spreadsheet?
    2. What are the dimensions of the table?
     
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  4. Theprof

    Theprof Petabyte Poster Forum Leader

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    Unfortunately I tried that and it didn't do much of a difference. I also tried grabbing each table and moving it down the page, but thats not really a solution and can take a some time positioning each table and the users here are not about to do that.



    1. They are basic word tables not embedded excel spreadsheet.

    2. The size of each cell in the table is the same.


    I was able to fix the issue by reinstalling word, but I would like to know a more faster fix if its available, just for future references.

    What baffles me is that the auto format function is not working after trying a second time. It worked the first time, and after that wont.
     
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  5. r.h.lee

    r.h.lee Gigabyte Poster

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    Theprof,

    I didn't ask if the cell sizes are the same.

    Questions:
    1. How many columns are in the table?
    2. How many rows are there in the table?
     
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  6. Bluerinse
    Honorary Member

    Bluerinse Exabyte Poster

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    I wonder whether the default printer settings are causing this issue. The layout on a page can vary if the printers are different on the computer you open the document in. For example some printers can print right up to the edge and some can't, so Word will re-align the document depending on the printer and page set up.

    The only printers that don't mess with formatting are post script driven, hence why printing companies use them.
     
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  7. nugget
    Honorary Member

    nugget Junior toady

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    Thinking along the printer idea, maybe you might also check that the users papre formats are set properly too, A4 instead of that horrible letter format.
     
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  8. hbroomhall

    hbroomhall Petabyte Poster Gold Member

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    I must admit that I was wondering if this was printer related. IMHO Word spends too much time bowing to the capabilities of the current default/selected printer.

    Harry.
     
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  9. Theprof

    Theprof Petabyte Poster Forum Leader

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    My bad I miss understood. Basically its tables with varying number of rows. Tables have 2 columns and for each table the the rows vary, some have 3 rows, some have 4, etc.

    Bluerinse,

    At one point I thought it was the printer also, but the users that are experiencing these table formatting issues use the same printer as other user who are able to view the document properly. The printer brand btw is HP Laserjet 4050 Series.
     
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  10. Bluerinse
    Honorary Member

    Bluerinse Exabyte Poster

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    Aye, by default the page size is set to American letter size not the UK's standard A4 ie (210 x 297).
     
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  11. Theprof

    Theprof Petabyte Poster Forum Leader

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    Exactly, we use the Letter size instead of the A4.
     
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  12. r.h.lee

    r.h.lee Gigabyte Poster

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    Theprof,

    So let's assume it is a 2 columns x 4 rows table. How does that appear "overlapped?"
     
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  13. Theprof

    Theprof Petabyte Poster Forum Leader

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    Well if you have a table with 2 columns and 4 rows and beneith that you are supposed to have another table where it has 2 columns and 6 rows. Instead of the second table being below the first, it is on top of the first table.

    Thats what I mean by overlapping.
     
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  14. r.h.lee

    r.h.lee Gigabyte Poster

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    Theprof,

    Try the following:

    1. In Microsoft Word 2000, open a new blank document.
    2. Push Enter.
    3. Go to the menu and select Table->Insert->Table.
    4. In the "Insert Table" dialog box, in the "Table Size" section, change the "Number of columns:" value to "2".
    5. In the "Insert Table "dialog box, in the "Table Size" section, change the "Number of rows:" value to "4".
    6. Click the [OK] button.
    7. Push down arrow 4 times.
    8. Push Enter.
    9. Go to the menu and select Table>Insert>Table.
    10. In the "Insert Table" dialog box, in the "Table Size" section, change the "Number of columns:" value to "2".
    11. In the "Insert Table" dialog box, in the "Table Size" section, change the "Number of rows:" value to "6".
    12. Click the [OK] button.

    Now you should have two independent non-merged tables that do not overlap. The key to table independence is the carriage return between the tables.

    I hope this helps.
     
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  15. Theprof

    Theprof Petabyte Poster Forum Leader

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    I see, ok tomorrow when I get to work I will try that. Hope it works.

    I will keep you posted, thanks.
     
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