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Microsoft outlook 2k3 question.

Discussion in 'Microsoft Office Specialist (MOS)' started by Theprof, Mar 29, 2007.

  1. Theprof

    Theprof Petabyte Poster Forum Leader

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    Hey Guys/gals,

    I was wondering is there a way to setup outlook where in the "From" of a new message window you can have by default an email address already there instead of having to constantly type it.

    Also I checked the rules in the outlook but couldn't really find much.

    Any help would be greatly appreciated.

    Thanks.
     
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  2. simongrahamuk
    Honorary Member

    simongrahamuk Hmmmmmmm?

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    Do you use an exchange server or is this on a POP connection?
     
  3. nXPLOSi

    nXPLOSi Terabyte Poster

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    Theprof,

    I believe you dont have to type it, if its setup correctly then it will be blank, but automatically send from the account its linked too.
     
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  4. Theprof

    Theprof Petabyte Poster Forum Leader

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    Hey, its on Exchange.


    Theprof,

    Its by default like you said blank, however I dont understand exactly what you mean by "automatically send from the account its linked too."


    Edit: Also the thing is I want an email by default to be in the "From" field I just don't know how to do that.
     
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  5. nXPLOSi

    nXPLOSi Terabyte Poster

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    Appologies for not making myself clear.

    Im not sure I understand how you want Outlook to work, is it for individual users sending emails from their own account? Or do you want users sending emails on behalf of another account/email address?

    We use Outlook 2003 here and if the outlook is linked to the users exchange mailbox, and the "From" is blank, then Outlook will automatically send the mail from the account its setup with. There is no need to manually type in your address each time you send an email.

    If you want to send the message on behalf of another account, thats when the "From" needs to be filled in.

    Have you tried to sent an email without filling in "From"?
     
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  6. Theprof

    Theprof Petabyte Poster Forum Leader

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    Thanks nXPLOSi, I guess I wasnt clear either.

    Ok basicaly, we have teams and for us the purpose of having the From field is so that the user can send an email on the behalf of his or her team. I know that by default if nothing is entered in the from field the email will be sent on the behalf of that user only.
     
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  7. nXPLOSi

    nXPLOSi Terabyte Poster

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    Arr I see, here's me thinking you hadnt used Outlook before. :)

    Im not actually sure if that can be done, but its certainly made me want to find out, I'll have a poke around. If you get the solution first, let me know :D
     
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  8. Theprof

    Theprof Petabyte Poster Forum Leader

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    yeah I guess so. More searching to do.:dry
     
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  9. garyb

    garyb Byte Poster

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    Hi,
    This is something we have wanted to do for years but havent really found a solid method, hard as that may seem!

    I wanted our support desk to be be able to respond to all queries as support@mydomain.co.uk which is achievable by choosing "From" on the menu and selecting the public folder address form teh GAL, but not really seemless as they forget. Oh, you will need to give them "send as" permissions on that folder too if you go this way..

    There are scripts out there which create a new OL form [oft], saves its as the default reply template and everythings rosy, except it wasnt when I rolled it out!

    If I can, I will try and find the scripts for Exchange 2003.. By the way there are several apps which can do this at a cost too, I recall mainly at slipstick.com

    G

    Found my war & piece post about this some years back - http://groups.google.co.uk/group/mi...87a134ac2cdf999?q=gary+brett&lnk=ol&hl=en-GB&

    Good luck!
     
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  10. Fergal1982

    Fergal1982 Petabyte Poster

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    There is a way to do this.

    Outlook, by default will send a brand new email as the primary mailbox on the profile. Replies are defaulted to the mailbox the email is contained within when you hit reply (or possibly the account it was sent to, i havent overly tested this).

    In order to do this, what you need to do is create a new outlook profile - setting whatever account you want to default to as the address in the setup. Once in the profile, you can then add in their personal mailbox through the advanced properties tab.

    Normally you will see the users mailbox as the first mailbox in the list, with the additional mailboxes (and psts) below. This method will show whatever you set as the primary mailbox first, and the personal mailbox below.

    Does this make sense? You do need to have full mailbox access (with send as rights) in order to do this though.

    Fergal
     
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  11. Boycie
    Honorary Member

    Boycie Senior Beer Tester

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    Slightly off topic guy's but I think I will invest in the material from Trainsignal after seeing their free video on Exchange a while back.
    ITidiots also did a feature on it here.

    Si
     
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  12. Sparky
    Highly Decorated Member Award

    Sparky Zettabyte Poster Moderator

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    I think you could do this with a macro. You might also be able to use a template email as well.
     
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  13. Sparky
    Highly Decorated Member Award

    Sparky Zettabyte Poster Moderator

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    Looks good Boyce, if you purchase can you let me know if its worth the cash? Need to purchase some materials for the Exchange MCPs but it will be a long time before I take the exam. 8)
     
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  14. Boycie
    Honorary Member

    Boycie Senior Beer Tester

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    From the free, trial material I have seen, definately.

    Si
     
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  15. Theprof

    Theprof Petabyte Poster Forum Leader

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    Thanks for the replies guys I apreciate it. I'll try to play around with the profile and see what can be done.
     
    Certifications: A+ | CCA | CCAA | Network+ | MCDST | MCSA | MCP (270, 271, 272, 290, 291) | MCTS (70-662, 70-663) | MCITP:EMA | VCA-DCV/Cloud/WM | VTSP | VCP5-DT | VCP5-DCV
    WIP: VCAP5-DCA/DCD | EMCCA

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